Under Clause 360(2) of the Local Government Act 1993, Council may adopt a code of meeting practice that incorporates the regulations made for the purposes of this section, and supplements these regulations with provisions that are not inconsistent with them.
The following draft code of meeting practice is to be considered in conjunction with the provisions of the Local Government (Meetings) Regulation 1993, as well as the Local Government Act 1993. However, the provisions of the Act and the Regulations will at all times have precedence over the code.
Councillors shall stand to address Council on matters before the Council Meeting, and shall seek recognition from the Mayor/Chairperson before so doing. Councillors shall not be required to stand when addressing the Committee of the Whole (or any other Committee Meeting) but shall seek recognition from the Chairperson before doing so.
When directly referring to another elected member, the speaker will be required to use the prefix "Councillor" and the surname of the member to whom the comment is directed. All comments will be made through the Mayor or Chairperson.
Public access to Council Meetings is endorsed under the provisions set out on the policy entitled "Kiama Council Policy on Public Access".
a) Council Meetings are to be normally held monthly on the third Tuesday of each calendar month commencing at 5pm.
b) The following issues are dealt with by resolution in the Open Council meeting where required:
c) Council will then resolve to go into Committee of the Whole to deal with the following:
d) Council has adopted the following procedures:
e) At the conclusion of the reports dealt with in Committee of the Whole as detailed in point c) above, Council shall consider a motion to close the Committee of the Whole and to resume the Council Meeting. A motion shall then be presented for the adoption of recommendations from the Committee of the Whole which are to be confirmed. A Councillor wishing to vary, defer or overturn a recommendation would need to move such a motion/amendment at this time.
f) Following the determination of the motions in point e) Council shall then deal with the remainder of the business in open Council as follows:
g) Council shall then go into Confidential Committee of the Whole (if required) to deal with any matters which require the exclusion of the press and public. The process outlined in point e) above shall then be employed to deal with recommendations arising from the Confidential Committee of the Whole.
Official minutes shall record the mover and seconder of all motions and amendments placed before the Council Meeting.
Ordinary Council Meetings shall, unless otherwise resolved, commence at 5.00 pm on the appointed day and shall continue until the business has been completed or until 10pm that same evening, whichever comes first. Subject to a resolution approving of an extension, Council may extend the Council Meeting for a further hour (until 11pm) but shall then adjourn the meeting to a suitable time on the following day as agreed by Council.
The Council Chambers shall be locked during meal breaks or adjournments of Ordinary Council Meetings when Councillors and staff are absent from their seats, and business papers or personal effects remain in the Chambers.
Councillors shall conduct themselves in accordance with the Regulations and shall observe the following policy which was endorsed under the previous Local Government Act.
Except in emergencies, the General Manager shall wherever possible, give six days notice to Councillors of Ordinary Council Meetings (and of the business to be conducted at that meeting). In cases of emergencies, the requirements of Section 376(1) of the Local Government Act 1993 shall apply. For Extraordinary Meetings, the period of notice of the meeting and of the business thereof shall be three days, except in cases of emergency as provided in Section 376(2) of the Local Government Act 1993.
Councillors may submit a notice of motion provided it is in writing, is dated and is signed by at least one Councillor. Such notices will be submitted for Council's consideration at the next Ordinary Council Meeting.
Section 372 of the Local Government Act 1993 sets out the procedures for submission of notice of motions of rescission. Such notices shall be in writing and dated, and shall be signed by at least 3 Councillors.
Last updated: Wednesday 11 November, 2009